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Facility Administrative Assistant - Winneconne, WI

Company: Disability Solutions
Location: Winneconne
Posted on: March 31, 2024

Job Description:

Who we areFor more than 40 years, Covanta has been at the forefront of sustainable materials management, providing companies and communities world-class waste and resource solutions.Through our diverse and scalable full-service capabilities, we're leading the charge to a carbon-negative future-reducing, reusing, recycling and reimagining waste for the benefit of both people and planet.Our differentiator comes from our vast ecosystem of technology, facilities, and partnerships, trusted by the world's largest organizations to solve their most pressing environmental challenges, and achieve their most ambitious environmental, social, and governance (ESG) goals.All that we're missing is you. Join us today!!Our valuesDiversity, inclusivity, engagement-these are the values that help us foster a strong sense of community within Covanta. By embracing the unique talents, perspectives, and experiences of our employees, we cultivate an environment that embraces teamwork, encourages open dialogue, and provides opportunities for growth.About the roleThe Facility Administrative Assistant is responsible for administrative duties at our Covanta facility.

  • Administrative support such as ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements
  • Supports the Facility Manager and other members of management staff as needed
  • Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups
  • HR Administrative tasks as needed, including assistance with Kronos timekeeping, coordinating status changes forms, scheduling interviews, onboarding new hires, benefit updates, and liaison to with payroll.
  • Communicates Corporate, Regional and Facility announcements and programs
  • Coordination of community outreach events
  • Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
  • Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
  • Maintain facility documents and offsite storage in accordance with the document retention policy
  • Makes copies of correspondence or other printed material
  • Basic accounting/purchasing duties (AR, data entry)
  • Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety trainingMinimum QualificationsHigh school diploma or equivalent; college degree preferred. At least 5 years of experience in office administrative / accounting-based functions or in a related area.Knowledge, Skills and Abilities:Strong computer skills using Microsoft Office, Word, Powerpoint and ExcelExcellent time management skills and ability to multi-task and prioritize workStrong Written and Verbal Communication Skills: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. Must have the ability to effectively present information in one-on-one and small group situations to customers, clients, and employeesExcellent Organizational and Planning Skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to maintain detailed a filing system for paper records as well as on-line server/sharepoint documentsReasoning Ability: Must have the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to deal with problems involving variables in standardized situations.Our DEI CommitmentCovanta is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights ()Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Covanta.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

Keywords: Disability Solutions, Oshkosh , Facility Administrative Assistant - Winneconne, WI, Administration, Clerical , Winneconne, Wisconsin

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